What To Know
- Setting up scan-to-email on the Xerox WorkCentre 6515 is a straightforward process that can be completed in a few simple steps.
- Yes, you can scan multiple pages into a single PDF file and send it as an email attachment.
- Yes, you can configure the MFP to use a different email account by updating the email server settings and sender’s email address.
The Xerox WorkCentre 6515 is a versatile multifunction printer (MFP) that offers a range of features, including scan-to-email functionality. This feature allows you to scan documents directly from the MFP and send them as email attachments to designated recipients. Setting up scan-to-email on the Xerox WorkCentre 6515 is a straightforward process that can be completed in a few simple steps.
Prerequisites
Before you begin the setup process, ensure that you have the following prerequisites in place:
- Xerox WorkCentre 6515 MFP
- Ethernet or Wi-Fi network connection
- Email account with SMTP settings
Step-by-Step Setup Guide
1. Configure the Network Settings
- Connect the Xerox WorkCentre 6515 to your network via Ethernet or Wi-Fi.
- Access the MFP’s control panel and navigate to [Network Settings].
- Configure the IP address, subnet mask, and gateway according to your network settings.
2. Enable Scan-to-Email
- From the control panel, select [Scan Settings] > [Scan to Email].
- Enable the [Scan to Email] feature.
3. Configure the Email Server Settings
- Enter the SMTP server address of your email account.
- Specify the port number (typically 25 or 587).
- Select the [SSL/TLS] encryption type if required.
4. Configure the Sender’s Email Address
- Enter the email address that will be used as the sender’s address for scanned emails.
- Ensure that the email address is valid and has the appropriate permissions to send emails.
5. Add Email Recipients
- Create a list of email addresses to which you want to send scanned documents.
- Add the recipients to the [Email Recipients] list in the MFP’s control panel.
6. Configure Scan Settings
- Adjust the scan settings according to your preferences, such as resolution, color mode, and file format.
- Choose the scan destination as [Email].
7. Test the Scan-to-Email Feature
- Place a document on the MFP’s scanner bed.
- Select [Scan to Email] from the control panel.
- Enter the email subject and body (optional).
- Press [Start] to initiate the scan and send the email.
Troubleshooting Common Issues
- Unable to connect to the network: Verify the network settings and ensure that the MFP is properly connected.
- SMTP server not responding: Check the SMTP server address and port number, and ensure that the server is operational.
- Email not being received: Verify the recipient’s email address and check if the email is being filtered or blocked by their email server.
Advanced Features
1. Scan to Multiple Recipients
You can send scanned documents to multiple recipients simultaneously by adding their email addresses to the [Email Recipients] list.
2. Create Address Book Entries
To streamline the scan-to-email process, you can create address book entries for frequently used recipients.
3. Set Up Scan Profiles
Create custom scan profiles with predefined settings for different types of documents, such as invoices, reports, or presentations.
Recommendations: Empowering Your Workflow
Setting up scan-to-email on the Xerox WorkCentre 6515 is a valuable productivity booster. By following the steps outlined in this guide, you can effortlessly scan and send documents directly from your MFP, saving time and streamlining your workflow.
Common Questions and Answers
Q: Can I scan multiple pages to a single email?
A: Yes, you can scan multiple pages into a single PDF file and send it as an email attachment.
Q: How do I change the default scan settings?
A: You can access the scan settings from the MFP’s control panel and adjust them according to your preferences.
Q: Can I use a different email account for sending scanned emails?
A: Yes, you can configure the MFP to use a different email account by updating the email server settings and sender’s email address.
Q: How do I troubleshoot scanning issues?
A: Verify the document placement, clean the scanner bed, and check the scan settings. If the issue persists, contact Xerox support.
Q: Can I scan to a cloud storage service?
A: Yes, the Xerox WorkCentre 6515 supports scanning to cloud storage services such as Google Drive, Dropbox, and OneDrive.
